Meet My Dream Team: The Ideal Blend of Team Tech + Team Humans
(And How You Can Build Yours with tamsefikation™)
Welcome to my Leveraged Team Tech—the backbone of my business. I believe in hiring tech before humans, and it’s the secret to running a smooth, scalable operation. By integrating the right tools (Team Tech) first, I can focus on giving my humans the tasks they’re best suited for—creating a workflow where both sides thrive.
This blend is what I call tamsefikation™—a smart and blended approach to growing the team that works for you, so you can focus on what really matters. It’s not just about hiring people; it’s about hiring the right tech to free up your humans for higher-level tasks and maximize efficiency.
If you’re ready to grow your own dream team—the ideal combo of Team Tech and Team Humans—check out tamsefikation. Let's put the right systems in place so you can grow your business effortlessly.
👉 Explore tamsefikation & Grow Your Ideal Team
Acuity Scheduling | My Calendar Concierge
My Calendar Concierge—Business and Life Aligned
Supports: Tech • Harmony
▶️ What It Does for Me
Acuity handles all my scheduling across business and life:
- Coaching calls
- Podcast interviews
- Client sessions
- Catch-ups with friends
It adapts to my calendar and protects my time, while giving others clear, respectful options to connect.
💡 Why I Chose Acuity
- I started using Acuity in 2017 because it included text reminders
- Those reminders nearly eliminated no-shows
- It’s easy to set up, powerful to use, and has never let me down
- Other platforms felt more polished… but didn’t work as well
🧠 How I Use It
- I set it up in seasonal blocks:
- December → schedule January–May
- May → schedule June–August
- August → schedule September–December
- This matches the U.S. school calendar and protects my availability year-round
- Once it’s set, I let Acuity do its thing—automated, clear, and stress-free
🧭 Where It Fits in the FLIGHT Plan
Acuity supports:
- Tech – automated, reliable, and functional
- Harmony – simplifies scheduling, reduces back-and-forth, and supports peaceful workflows
🎁 What You Get When You Use My Link
No bonuses—just the honest truth that this tool works.
If scheduling takes up too much of your mental bandwidth, Acuity will give you time and calm back.
🛬 Real Talk
“People show up on time. I don’t have to remind them. And I’m not overwhelmed.”
“I don’t chase people for calls anymore—Acuity handles it.”
“I use it. I trust it. And I think you will too.”
Beddy's | Additional Week's Vacationing Annually
The Bedding System That Gives Me an ADDITIONAL Week’s Vacation annually ... yes, you read that right! Sometimes the very best HIRE is right under your head.
Supports: Harmony • Growth
▶️ What It Does for Me
Beddy’s is zip-up bedding that looks beautiful and actually makes bed-making effortless.
Here’s what it changed for me:
- No more morning nagging or fighting about beds
- Kids make their own beds in under a minute
- Walking through their rooms feels like I’m in a high-end Airbnb
- Our home feels peaceful and reset—all day
Beddy’s didn’t just change the vibe—it gave me back 30 minutes a day. That’s a full week of time added to my year. For the math geeks: (.5hr/day x 365 days) / 24 hours = 7.6 days per year
💡 Why I Chose Beddy’s
- I’m a former Pottery Barn layer-lover, so this was a leap
- But the fabrics? Incredibly soft, durable, and luxurious
- The zippers? Sturdy and intuitive
- The results? Total upgrade in my life rhythm, clarity, and calm
🧠 How I Use It
- Every bed in our house has Beddy’s
- Kids are responsible for their own spaces
- No reminders, no stress
- I start my day calm, not in cleanup mode
It’s like having a housekeeper who only handles the part of your home that drives you nuts—and doing it perfectly.
🧭 Where It Fits in the FLIGHT Plan
Beddy’s supports:
- Harmony – quiet mornings, clean spaces, empowered kids
- Growth – gave me back time and energy to build my business
🎁 What You Get When You Use My Link
Save $50 off your purchase
This is a genuine, “you need to know this exists” share.
If bed-making eats up your time or mental energy, this could change your whole day. And like me, get an ADDITIONAL WEEK of time back!!!
🛬 Real Talk
“It’s like having a housekeeper, without the scheduling.”
“My mornings are smoother, my rooms are calmer, and my brain is clearer.”
“Seriously—one of the best home decisions I’ve ever made.”
Buzzsprout | My Podcast Co-Pilot for Effortless Publishing + Content Visibility
My Podcast Co-Pilot for Effortless Publishing + Content Visibility
Supports: Infrastructure • Growth • Harmony • Tech
▶️ What It Does for Me
Buzzsprout hosts my podcast and makes sure every episode takes off clean, clear, and widely distributed.
- Distributes episodes across all major platforms
- Inserts dynamic audio clips across all or selected episodes
- Gives me control over what’s featured, when, and how often
- Makes it easy to highlight member wins, time-sensitive offers, and evergreen messages
- Keeps everything sounding polished and professional
💡 Why I Chose Buzzsprout
- Their dynamic content feature is a game-changer
- I can insert or remove clips without re-uploading episodes
- I plan to feature PBK members and offers in future clips—Buzzsprout makes that easy
- It was highly recommended—and it delivered
🧠 How I Use It
- I prep and upload episodes
- Buzzsprout handles the rest—fully automated
- I check in to rotate dynamic content and ensure my messaging stays fresh
- I don’t have to rely on my VA team to manage the podcast anymore—Buzzsprout took that task off the plate
🧭 Where It Fits in the FLIGHT Plan
Buzzsprout supports:
- Infrastructure – part of my core content system
- Growth – expands reach and visibility
- Harmony – removed friction from podcasting
- Tech – hands-off, powerful, easy to use
🎁 What You Get When You Use My Link
Buzzsprout gives you a $20 credit to your account.
If you want a podcast platform that makes distribution easy and keeps your episodes fresh, Buzzsprout’s it.
🛬 Real Talk
“Podcasting used to feel heavy—now it’s on autopilot.”
“I stay in control of my content without needing a tech team.”
“Buzzsprout took one more thing off my plate—and I’m never going back.”
Canva | My Go-To for Quick, Beautiful Design
My Go-To for Quick, Beautiful Design
Supports: Growth • Tech • Harmony
▶️ What It Does for Me
Canva is my design tool for creating:
- Social media graphics and posts
- Presentations and slideshows
- Marketing materials like flyers, brochures, and ads
- Branded templates for consistency across projects
- Quick and beautiful visuals, even without a design background
It allows me to create high-quality visuals quickly and easily, keeping everything on brand.
💡 Why I Chose Canva
- Ease of use: No need to be a graphic designer—I can design anything I need quickly
- Templates: A huge library of pre-made templates for every type of content
- Branding: I can set up brand kits with colors, fonts, and logos to ensure consistency across all materials
- Collaboration: It’s easy to share designs and collaborate with the team or clients in real-time
🧠 How I Use It
- Daily social media posts and graphics
- Presentations for client work or content creation
- Quick design updates for marketing materials and offers
- Branded templates for consistent designs across content
- Collaborative work with my team to update designs and keep things fresh
It’s the tool I use whenever I need to create or update visual content fast.
🧭 Where It Fits in the FLIGHT Plan
Canva supports:
- Growth – creates visuals that help engage and attract your audience
- Tech – an easy-to-use tool that elevates your digital presence
- Harmony – streamlines the design process, keeping content aligned with branding
🎁 What You Get When You Use My Link
No affiliate link—just a recommendation from someone who uses it daily.
If you need to create beautiful visuals quickly, Canva is the design tool I swear by.
🛬 Real Talk
“Canva makes design accessible for everyone.”
“It’s the easiest way to create high-quality graphics, even if you’re not a designer.”
“It’s my go-to tool for everything from quick social media posts to full-blown presentations.”
ClickSend | The Text Messaging Solution That Keeps My Communication Streamlined and Automated
The Text Messaging Solution That Keeps My Communication Streamlined and Automated
Supports: Tech • Growth • Harmony
▶️ What It Does for Me
ClickSend is a messaging tool that lets me send automated SMS texts for:
- Client communications
- Personal reminders for myself
- Notifications for buyers (via Kajabi opt-ins and purchases)
- Quick updates for PBK members through Zapier triggers
It automates my messaging workflow, keeping everything running smoothly without requiring my daily attention.
💡 Why I Chose ClickSend
- It integrates seamlessly with Zapier, allowing me to automate text messaging based on triggers.
- Simple to set up and start using right away—no tech headaches.
- Perfect for creating personalized, automated communication for clients, prospects, and members.
- While it's effective, it’s on my radar for a possible replacement if I find a better solution that adds more functionality.
🧠 How I Use It
- Automated SMS messaging triggered by actions in Kajabi, such as offer purchases or opt-ins
- Sends quick updates and reminders without me needing to manually follow up
- Notifies buyers and members in real-time based on pre-configured workflows
It’s a “set it and forget it” solution that keeps my communications running on autopilot.
🧭 Where It Fits in the FLIGHT Plan
ClickSend supports:
- Tech – automates SMS messaging, saving time on manual tasks
- Growth – enhances customer relationships and keeps them informed in real-time
- Harmony – streamlines communication and reduces manual follow-ups, improving workflow efficiency
🎁 What You Get When You Use My Link
There’s no affiliate link here, but I do highly recommend ClickSend for automated messaging. It's a simple and effective tool that does the job but lacks some of the extra features I’d love to see. If you're looking for an easy SMS solution, ClickSend is worth considering until you find something that better suits your needs.
🛬 Real Talk
“Set it up and let it run—it’s that simple.”
“Can automate messaging with ease, freeing up time for other things.”
“It gets the job done, though I’m on the lookout for something that can do more.”
Cloudflare | My Invisible Shield + Domain Traffic Controller
My Invisible Shield + Domain Traffic Controller
Supports: Infrastructure • Tech • Legal • Harmony
▶️ What It Does for Me
Cloudflare is where I:
- Buy new domains (cheaper than GoDaddy)
- Manage domain routing for my Kajabi site
- Monitor DNS records and security features
- Keep my business safely visible and accessible online
I used to be fully “set it and forget it”—but now I check monthly to manage DMARC records and make sure email deliverability is tight.
💡 Why I Chose Cloudflare
- GoDaddy was charging more for features I didn’t use
- Cloudflare came highly recommended for domain ownership + protection
- I love that it just works—even if I don’t understand all the tech behind it
- It gives me peace of mind without adding to my workload
🧠 How I Use It
- Domain purchases and routing
- DNS + DMARC record management
- Monthly check-ins for security and email setup
- Support for Kajabi and other key tools
It keeps everything flowing behind the scenes so I don’t have to worry about it.
🧭 Where It Fits in the FLIGHT Plan
Cloudflare supports:
- Infrastructure – domain and DNS control
- Tech – secure, efficient backend power
- Legal – helps with email compliance + business protection
- Harmony – peace of mind, zero drama
🎁 What You Get When You Use My Link
No affiliate link—just real talk.
If you want your domains to be safe, simple, and secure… Cloudflare’s the quiet tech pro I rely on daily.
🛬 Real Talk
“I don’t speak DNS… but I trust Cloudflare to do it for me.”
“No more paying for tools I don’t use.”
“It’s a set-it-and-check-it system I count on to keep my business accessible.”
CookieYes | The Cookie Compliance Solution That Keeps My Website Legally Sound
The Cookie Compliance Solution That Keeps My Website Legally Sound
Supports: Legal • Tech • Growth
▶️ What It Does for Me
CookieYes scans my website for cookies and provides all the legal requirements to keep my site compliant with global privacy laws.
Here’s what it does for me:
- Scans my site for cookies to ensure compliance with privacy laws
- Gives visitors the option to accept or reject cookies, with an easy-to-use interface
- Automatically provides a legally required cookie policy
- Ensures my site is compliant with GDPR and other regulations
CookieYes handles the cookie consent requirements, so I can focus on running my business without worrying about legal issues.
💡 Why I Chose CookieYes
- It plays nicely with Kajabi, seamlessly integrating with my website for cookie compliance
- Was my go-to replacement for Cookiebot—more user-friendly and reliable
- Provides an easy way to stay legally compliant while respecting users' privacy
- It’s one less thing I have to worry about as a business owner
🧠 How I Use It
- Set it up once on my site to handle cookie scanning and consent automatically
- Manage cookie preferences without manual intervention
- Provide the necessary cookie policy on my website to stay compliant
- Ensures my site users are aware of the cookies being used
CookieYes is my “set it and forget it” legal assistant for cookie compliance.
🧭 Where It Fits in the FLIGHT Plan
CookieYes supports:
- Legal – ensures legal compliance with privacy regulations (like GDPR)
- Tech – integrates with my website and automatically manages cookie consent
- Growth – allows my website to operate legally, reducing risk and improving trust
🎁 What You Get When You Use My Link
If you want to ensure your site is legally compliant, CookieYes is the solution that works seamlessly.
🛬 Real Talk
“CookieYes makes it easy to stay compliant without lifting a finger.”
“I switched from Cookiebot, and CookieYes is far more user-friendly.”
“It’s the cookie compliance tool I can trust.”
Elfsight | My Swiss Army Widget for Kajabi
My Swiss Army Widget for Kajabi
Supports: Infrastructure • Tech • Growth • Harmony
▶️ What It Does for Me
Elfsight is the widget crew behind the curtain. I use it to:
- Showcase my YouTube videos beautifully on Kajabi pages
- Display Amazon reviews for my published books
- Pull in Instagram feeds
- Build custom team showcases (or bend them into book contributor shoutouts)
- Add age verification + update acknowledgments
- Build comparison pricing tables that actually convert
If Kajabi widgets don’t offer it—or charges too much for it—Elfsight probably does it better.
💡 Why I Chose Elfsight
- It plays beautifully with Kajabi
- No custom coding required
- Price point is amazing - they often do KILLER deals
- Kajabi’s built-in widget tool is too limited and expensive
- Their team is crazy responsive to new widget ideas
- I can take one widget and repurpose it in multiple ways just by changing the content
🧠 How I Use It
- Set it and let it run
- Check in occasionally to see what else it can do
- Update as needed based on campaigns, launches, or evolving content
- Game-changer for comparison charts and YouTube showcases
It works hard behind the scenes, so I don’t have to.
🧭 Where It Fits in the FLIGHT Plan
Elfsight supports:
- Infrastructure – embedded content and site features
- Growth – pricing tables, reviews, trust-building displays
- Harmony – frees up time and mental energy
- Tech – no-code power tools that plug right into Kajabi
🎁 What You Get When You Use My Link
If you’re building a Kajabi site and want it to look and feel custom without blowing your budget or time, Elfsight is a no-brainer. Using my link below, you’ll receive $15 off your first annual subscription.
🛬 Real Talk
“It’s the no-code wizard that makes my Kajabi pages feel top-shelf.”
“Comparison tables that sell. YouTube galleries that shine. Widgets that just work.”
“I use it. I love it. And I bet you will too.”
Fathom Video | My AI Copilot for Every Conversation
My AI Copilot for Every Conversation
Supports: Infrastructure • Growth • Harmony • Tech
▶️ What It Does for Me
Fathom Video quietly records, transcribes, and organizes all my Zoom calls. I use it for:
- Client + member coaching calls
- Team meetings
- Internal reviews
- Even podcast recordings
It tracks action items, pinpoints moments, and creates summaries so I don’t have to take notes—or miss a thing.
💡 Why I Chose Fathom
I started with Fathom, and it just worked.
- Plays perfectly with Zoom
- Stores all my calls
- Lets me customize transcription display
- Makes follow-up and distribution ridiculously easy
No need to keep shopping. Fathom’s been smooth skies since day one.
🧠 How It Helps Day to Day
- Keeps me present during coaching calls
- Gives me instant action items for follow-up
- Helps clarify misunderstandings
- Captures gold from every conversation
- Saves hours on post-call documentation
🧭 Where It Fits in the FLIGHT Plan
Fathom supports:
- Infrastructure – call records + tracking
- Growth – scales communication + support
- Harmony – lets me focus, not multitask
- Tech – elegant automation in the background
🎁 What You Get When You Use My Link
Get a month of PREMIUM for FREE when you use my affiliate link! You'll support my work (Fathom gives me a month of premium access too) — no additional costs for either of us. Win-win!
If you’re running client calls or team meetings, Fathom will instantly make your business feel smarter and more supported. I use it daily—and so should you.
🛬 Real Talk
“It’s like having a flight recorder and executive assistant on every Zoom call.”
“I stay focused, the details get captured, and nothing falls through the cracks.”
“One tool that brings peace of mind without adding extra work.”
Google Workspace | My Always-On Control Center for Business Operations
My Always-On Control Center for Business Operations
Supports: Focused Legal • Infrastructure • Growth • Harmony • Tech
▶️ What It Does for Me
Google Workspace is my digital HQ. I use it for:
- Custom email (business domains)
- File storage (Docs, Sheets, Slides, Forms)
- Calendar (connected to Acuity, Skylight, Tockify)
- Collaborative workflows with my team and tools
It’s open all day, every day—like mission control for my business.
💡 Why I Chose Google Workspace
- I chose it in 2011 because I figured, “If the world ends, Google will still be standing.”
- It plays nicely with all the tools in my tech stack
- It’s simple, powerful, and dependable—exactly what I need
- I don’t want bells and whistles—I want stable, productive, and calm
🧠 How I Use It
- My calendar is the source of truth for my business and personal life
- All files, forms, notes, and assets live inside organized folders
- Acuity, Skylight, and Tockify all read from my Google Calendar
- It powers internal docs and external client work seamlessly
🧭 Where It Fits in the FLIGHT Plan
Google Workspace supports:
- Focused Legal – stores contracts, SOPs, and docs
- Infrastructure – backbone of communication + scheduling
- Growth – collaboration and scaling systems
- Harmony – one source of truth, fewer moving parts
- Tech – reliable, compatible, and widely supported
🎁 What You Get When You Use My Link
There is no link. I’m not an affiliate.
Google Workspace is just one of those tools I hired and never looked back.
🛬 Real Talk
“It keeps the wheels turning and the team aligned.”
“It’s not flashy—but it’s solid, dependable, and always on.”
“It integrates with everything that matters to me—and that matters most.”
Kajabi | The Aircraft That Built My Online Empire
The Aircraft That Built My Online Empire
Supports: Legal • Infrastructure • Growth • Tech
▶️ What It Does for Me
Kajabi is my cockpit, runway, and full aircraft. I use it for:
-
Full website + blog
-
Hosting + selling courses, memberships, and digital products
-
Email marketing + newsletters
-
Events (live + evergreen)
-
Content delivery
-
Checkout and sales pages
-
Automation + integrations
It powers my entire online business. No duct tape required.
💡 Why I Chose Kajabi
-
I was tired of juggling 15+ tools to do one job
-
Kajabi finally delivered on both the UX for me and my customers
-
I even had my husband sanity-check the marketing videos before committing (true story)
-
It’s the only tool that let me build with confidence and protect what I built
🚀 How I Use It Differently
I know Kajabi better than Kajabi.
-
I use it in off-label, creative ways to simplify instead of complicate
-
I treat it like a precision tool, like a chef’s knife—powerful in the right hands
-
I’ve built systems inside Kajabi most people didn’t know it could handle
🔄 Integrations I Use
-
Zapier → Google Sheets: real-time sales + buyer insights
-
Exploring Make for even more simplified automation
-
Kajabi is the hub, other tools are spokes
🧭 Where It Fits in the FLIGHT Plan
Kajabi supports 5 out of 5 FLIGHT pillars:
-
Legal: contracts, terms, embedded protection
-
Infrastructure: it’s the base of my business
-
Growth: selling, scaling, delivering offers
- Harmony: keeps life smooth because business is under control
-
Tech: the system that bolts everything together
🎁 Bonus Access When You Use My Link
When you start your Kajabi free trial through me, you get:
✅ Taxi to Takeoff – 30-day guided Kajabi setup
✅ 90 Days of PBK – legal, tech, and strategic support
✅ Latest Bonuses Always Included – I update these regularly
Kajabi pays me, not you. You get everything I’ve built as your bonus.
👉 Try Kajabi + Claim Your Bonuses
💬 What Others Say
“Tamsen’s support made Kajabi click.”
“I launched. I left my soul-sucking job. I finally feel clear.”
“I didn’t just sign up for Kajabi—I signed up for success.”
Last Pass | My Digital Vault for Secure, Hassle-Free Access
My Digital Vault for Secure, Hassle-Free Access
Supports: Tech • Legal • Infrastructure • Harmony
▶️ What It Does for Me
LastPass stores and secures all of my passwords, keeping everything:
- Safe and encrypted
- Easily accessible through browser autofill
- Ready to share securely with my team
- Always synced across devices for convenience
It’s been my go-to password manager for years, and I rely on it every day.
💡 Why I Chose LastPass
- Recommended years ago and has been solid ever since
- Trusted for business and personal logins
- I don’t have to remember passwords—LastPass does it for me
- Keeping everything secure without worrying about losing access
🧠 How I Use It
- Securely store all passwords
- Autofill logins in my browser
- Share credentials securely with my team
- Easy access across devices (phone, laptop, etc.)
- One less thing to stress about
🧭 Where It Fits in the FLIGHT Plan
LastPass supports:
- Tech – secures my digital assets
- Legal – ensures safe storage and compliance
- Infrastructure – keeps my systems locked down
- Harmony – eliminates password chaos, ensuring smooth access
🎁 What You Get When You Use My Link
I don’t have an affiliate link—I just use it.
If you want peace of mind about password management, LastPass is a must.
🛬 Real Talk
“I don’t think about passwords anymore. LastPass does it for me.”
“Secure, simple, and it keeps my business locked down tight.”
“Essential for keeping my team’s logins safe and sound.”
Loom Video | My Go-To for Quick, Clear Video Communication
My Go-To for Quick, Clear Video Communication
Supports: Tech • Growth • Harmony
▶️ What It Does for Me
Loom is my tool for fast, effective video communication. I use it to:
- Quickly reply to emails with video responses
- Create short, simple content without full editing
- Screen record to explain things visually
- Send personal messages for client check-ins or team updates
I probably use it at least once a day. It’s fast, easy, and incredibly effective.
💡 Why I Chose Loom
- I already use Zoom for calls and Descript & Screenflow for polished content
- Loom fills the gap for quick video messages and easy screen recordings
- It’s intuitive, and I don’t need full editing to get my message across
- It saves me tons of time, making communication clear and personal without the extra fluff
🧠 How I Use It
- Daily email replies with video responses
- Content creation without needing a full editing session
- Screen recordings for tutorials or explaining tasks
- Team updates, client messages, and content that doesn’t need high production value
It’s my daily video communicator.
🧭 Where It Fits in the FLIGHT Plan
Loom supports:
- Tech – fast, simple video communication
- Growth – makes content creation easy and efficient
- Harmony – simplifies communication, reduces confusion, and saves time
🎁 What You Get When You Use My Link
No affiliate link here—just a genuine recommendation.
Loom is essential for quick, clear communication, and it’s my go-to tool for getting things done without the tech headaches.
🛬 Real Talk
“I can communicate faster and more personally with Loom.”
“It’s the easiest way to share my thoughts without creating full content.”
“Loom saves me so much time every week, and I can’t imagine working without it.”
LucidChart | The Diagramming Tool That Turns Decisions Into Visuals
🖊️ Lucidchart
The Diagramming Tool That Turns Legal Decisions Into Visuals
Supports: Growth
▶️ What It Does for Me
Lucidchart makes creating diagrams, flowcharts, and visuals easy and accessible. It allows me to:
- Create legal decision flowcharts that make complex concepts easier to understand
- Easily share and embed diagrams with clients, team members, or on my website
- Export my diagrams for distribution in resources or products
- Create visuals that I can sell, teach, or use in coaching sessions
Lucidchart brings my ideas to life, making them accessible to clients and students.
💡 Why I Chose Lucidchart
- Simple to use with drag-and-drop features, even for non-designers
- Allows me to create professional flowcharts and diagrams for legal and business processes
- Great for collaboration—easily share with clients and team members
- Continually improving with new features, making it a reliable tool for my business needs
🧠 How I Use It
- I make flowcharts for legal decisions, helping clients visualize complex choices
- I export diagrams for teaching, coaching, and providing resources
- Use it for creating visual resources that I can sell and distribute easily
- Collaborate with team members and clients to refine and perfect visual content
Lucidchart is my go-to for turning abstract ideas into clear, shareable visuals.
🧭 Where It Fits in the FLIGHT Plan
Lucidchart supports:
- Growth – creates valuable resources and diagrams that can be used in client services and teaching
- Tech – simplifies creating and sharing professional diagrams for business and legal processes
🎁 What You Get When You Use My Link
No affiliate link here, just a great tool that has continually helped me refine my legal and business processes.
If you need to create, distribute, and sell visuals—Lucidchart is the tool for you.
🛬 Real Talk
“Lucidchart is the easiest tool I’ve found for turning legal concepts into clear, shareable diagrams.”
“If I make a resource for teaching or coaching, I want it to be in a format that’s both professional and easily distributable. Lucidchart does that.”
“It’s a great tool that’s continually improving and making my work easier.”
Mindmeister | My Visual Planning and Strategy Tool
My Visual Planning and Strategy Tool
Supports: Infrastructure • Growth • Tech
▶️ What It Does for Me
MindMeister is my mind mapping tool that helps me:
- Visualize ideas, projects, and business processes
- Plan strategies, workflows, and content creation
- Map out client pathways and organizational structures
- Break down complex tasks into manageable steps
It’s my go-to for organizing thoughts and planning my business in a visual format.
💡 Why I Chose MindMeister
- Helps me map out ideas and strategies in a way that feels natural and effective
- I can organize, structure, and refine plans with ease
- Syncs across devices, making it easy to access on the go
- It’s visually intuitive and collaborative, making it perfect for planning and team discussions
🧠 How I Use It
- Weekly planning and task breakdowns
- Mapping out content strategies and growth plans
- Breaking down client workflows and service delivery steps
- Brainstorming sessions for new projects and ideas
- Creating visual roadmaps for long-term business goals
It helps me map out the big picture while focusing on the small, actionable pieces.
🧭 Where It Fits in the FLIGHT Plan
MindMeister supports:
- Infrastructure – organizes and structures processes, workflows, and plans
- Growth – supports visual content, strategy, and growth planning
- Tech – enables cross-device syncing for easy access and collaborative planning
🎁 What You Get When You Use My Link
No affiliate link—just a solid recommendation.
If you want to visualize, structure, and map out your ideas and business strategies, MindMeister is the tool I trust.
🛬 Real Talk
“MindMeister turned my brainstorms into clear, actionable steps.”
“It helps me break down complex projects and strategies into something manageable.”
“The visual planning makes it easy to communicate ideas to the team and clients.”
Notion | My Control Tower + Digital Airport Terminal
My Control Tower + Digital Airport Terminal
Supports: Focused Legal • Infrastructure • Growth • Harmony • Tech
▶️ What It Does for Me
Notion is my core digital infrastructure.
- It houses content systems, strategic planning, SOPs, meeting notes, databases, and more
- It’s where ideas turn into assets and decisions become action
- Everything is connected, searchable, and designed to support how I actually work
If my business were an airport, Notion is the terminal.
💡 Why I Chose Notion
- I was a die-hard Trello user (still am—co-parenting vibes 😄)
- But Trello couldn’t handle the evolving complexity of my business
- Airtable and ClickUp never clicked for my brain
- Notion hit the sweet spot of flexibility, organization, and visibility
- It relieved my friction and gave me the control I needed
🧠 How I Use It
- Daily dashboards + weekly planning
- Client onboarding + service delivery
- Content calendars + launch maps
- Legal storage + SOPs
- Asset hubs + brand wikis
- Cross-referenced databases that simplify my digital life
Everything’s connected. Everything has a home. Everything just works.
🧭 Where It Fits in the FLIGHT Plan
Notion supports:
- Focused Legal – stores SOPs, contracts, compliance docs
- Infrastructure – runs the entire back-end of my business
- Growth – manages content, launches, and creative pipelines
- Harmony – keeps me sane, focused, and unburdened
- Tech – flexible, scalable, and built around how I think
🎁 What You Get When You Use My Link
If you’re ready to run your business like an airport—calm, coordinated, and scalable—this is your tower.
🛬 Real Talk
“Notion made my business feel lighter and smarter.”
“It’s where all the puzzle pieces finally snapped into place.”
“No bonus needed—just a genuine share from someone who uses it every day.”
Screenflow | My Go-To for Detailed YouTube Video Editing on Mac
My Go-To for Detailed YouTube Video Editing on Mac
Supports: Tech • Growth • Harmony
▶️ What It Does for Me
ScreenFlow is my editing powerhouse for YouTube videos. I use it to:
- Edit tutorials, content videos, and presentations
- Add text, animations, and callouts for polished, professional content
- Streamline my editing process with simple drag-and-drop tools
It’s my go-to for turning raw footage into finished videos.
💡 Why I Chose ScreenFlow
- It was user-friendly from the start (back in 2013!)
- It’s perfect for detailed editing without being overwhelming
- The features are powerful but easy to use
- I can create high-quality YouTube content without the steep learning curve of other software
🧠 How I Use It
- Edit YouTube videos
- Add layers of text, graphics, and effects
- Seamlessly trim, adjust, and sync audio and video
- Streamline my process so I can focus on creating, not tech hassles
🧭 Where It Fits in the FLIGHT Plan
ScreenFlow supports:
- Tech – powerful video editing and production tools
- Growth – drives content creation and visibility for YouTube
- Harmony – simplifies my workflow and gives me more time to focus on content quality
🎁 What You Get When You Use My Link
No affiliate link—just a genuine recommendation.
ScreenFlow is simply the best tool I’ve used for creating polished YouTube videos quickly and easily.
🛬 Real Talk
“It’s the easiest editing tool for detailed YouTube videos.”
“Streamlined my workflow without compromising on quality.”
“I’ve used it for years and still love it.”
Skylight Calendar | My In-Home Control Tower
My In-Home Control Tower (That Sounds Like Disney)
Supports: Harmony • Infrastructure • Tech
▶️ What It Does for Me
Skylight Calendar lives in our kitchen and acts as:
- A digital family calendar (pulling from multiple calendars)
- A chore + reward tracker
- A household command center
It keeps life and business in sync without me needing to play air traffic controller 24/7.
💡 Why I Chose Skylight
- The app lets me snap a picture of a sports schedule and instantly assign it to the right kid
- It syncs beautifully with Google Calendar
- No Nest Hubs or complicated interfaces—just elegant visibility
- And the notification chime? It sounds like the Skyliner doors at Disney. As a Disney family, we LOVE that.
🧠 How It Helps Day to Day
- I check it multiple times a day
- I see everyone’s schedules at a glance
- I track chore progress and hand out reward points
- Most importantly: I no longer have to be the one telling everyone where they need to be or what they need to do
It shifted the invisible labor of managing our household. Everyone now owns their responsibilities, and I can focus on leading our family—not just managing it.
🧭 Where It Fits in the FLIGHT Plan
Skylight supports:
- Harmony – reduces the mental load, increases shared responsibility
- Infrastructure – connects life, business, and routines seamlessly
- Tech – smart syncing with your existing systems
🎁 What You Get When You Use My Link
No bonuses here—just a real recommendation from someone who uses this tool every day. Skylight is the tech butler I didn’t know I needed… and now wouldn’t fly without.
🛬 Real Talk
“I used to be the only one who knew what was going on. Now, the whole crew’s in the loop.”
“Skylight helped me get out of my phone and into my life.”
“It’s a tech tool that restored peace in our home—and made me feel less like a walking task list.”
SVS | My Human Tech Crew + Secret to Getting Things Done
👩💻 Smart Virtual Staff
My Human Tech Crew + Secret to Getting Things Done
Supports: Tech • Growth • Harmony
▶️ What It Does for Me
Smart Virtual Staff (SVS) is my go-to agency for all the behind-the-scenes work that keeps my business running.
I post a task on Trello—within hours or a day, it’s done.
Fully handled. Fully summarized. Ready for review.
No chasing. No micromanaging. No friction.
It’s like working with me: I brain dump, they execute, and it’s beautiful.
💡 Why I Chose Smart Virtual Staff
- I’ve helped hundreds of clients try the solo VA route—it’s hard
- I was tired of interviewing and training for every single task
- I vetted Louise, the agency owner, after watching her for years in our shared circles
- I needed one point person who could adapt with my business
With SVS, I got a reliable crew—flexible, responsive, and always ready.
🧠 How I Use Them
- Content uploading
- Kajabi builds + automations
- Inbox support
- Podcast + video support
- Admin tasks
- Launch implementation
- Ongoing business ops
If I can explain it once, they can do it every time. 🛠️
🧭 Where It Fits in the FLIGHT Plan
Smart Virtual Staff supports:
- Tech – implements the systems I design
- Growth – frees up my brain and time
- Harmony – reduces friction and mental load
🎁 What You Get When You Use My Link
If you’re stuck in VA chaos or tired of doing it all yourself, this is the agency path I trust. They take care of you and your needs!
👉 Connect with Smart Virtual Staff
🛬 Real Talk
“I don’t even have to check—they’ve got it.”
“One Trello card. One brain dump. Task completed.”
“SVS is how I stopped juggling and started scaling.”
TextExpander | My Time-Saving, Accuracy-Boosting Shortcut
My Time-Saving, Accuracy-Boosting Shortcut
Supports: Tech • Growth • Harmony
▶️ What It Does for Me
TextExpander is the tool I rely on for fast, accurate responses and content generation. I use it to:
- Store URLs for offers, landing pages, and forms
- Generate prewritten messages instantly
- Use code snippets to streamline my workflow
Every single time I need a URL, message, or content, it’s a few keystrokes away.
💡 Why I Chose TextExpander
- It works across all my devices (Mac, iPad, iPhone)
- Simple, powerful, and cost-effective
- It’s a key player on Team Tech—saving me huge amounts of time
- I’m able to improve accuracy and eliminate repetitive typing
🧠 How I Use It
- Saving URLs for offers, forms, and landing pages
- Prewriting responses for clients and team
- Automating content creation (even for code)
- Boosting my productivity with every keystroke
🧭 Where It Fits in the FLIGHT Plan
TextExpander supports:
- Tech – speeds up processes and workflows
- Growth – increases productivity and streamlines communication
- Harmony – reduces mental load and eliminates repetitive tasks
🎁 What You Get When You Use My Link
Nothing fancy—just a tool that will save you huge amounts of time and boost your accuracy.
TextExpander is too good not to share.
🛬 Real Talk
“I can’t believe how much time I save every day.”
“No more typing the same things over and over.”
“It’s the ultimate shortcut for consistent, accurate responses.”
Tockify | The Calendar Tool That Turns My Google Calendar Into a Beautiful, Client-Facing Event Hub
The Calendar Tool That Turns My Google Calendar Into a Beautiful, Client-Facing Event Hub
Supports: Tech • Infrastructure • Growth • Harmony
▶️ What It Does for Me
Tockify is a calendar tool that reads from my Google Calendar and displays events in a stunning, user-friendly way. It allows me to:
- Display events in multiple views (pinboard, agenda, etc.)
- Create a public-facing calendar for clients, members, or anyone I want to share my schedule with
- Let people RSVP to events and add them directly to their calendars
- Keeps everything synced seamlessly with Google Calendar, so my updates automatically reflect on the public calendar
Tockify provides a beautiful way to present my schedule to others without extra manual work.
💡 Why I Chose Tockify
- Seamlessly integrates with Google Calendar, where I do all my scheduling work
- Public-facing calendar with customizable views and event options for clients
- It allows for easy RSVPs and event additions straight from the calendar
- Amazing design—it turns the calendar into an engaging, organized, and professional display
🧠 How I Use It
- Syncs my Google Calendar to create a beautifully displayed public calendar
- Clients and members can RSVP to events and add them to their personal calendars
- I use it to present upcoming events and sessions in a clear, professional format
- Keeps communication smooth and clear, making it easy for clients to stay on top of my events
Tockify streamlines my event management and makes it easy for clients to interact with my schedule.
🧭 Where It Fits in the FLIGHT Plan
Tockify supports:
- Tech – turns my Google Calendar into a customizable, public-facing calendar
- Infrastructure – integrates directly with my calendar to keep everything updated and professional
- Growth – improves client relationships through better communication and event management
- Harmony – reduces friction by keeping my events organized and accessible to clients
🎁 What You Get When You Use My Link
No affiliate link here—just a freaking amazing tool that I use and love.
If you want to organize and display events beautifully, Tockify will help you present your calendar in an accessible and professional way.
🛬 Real Talk
“One of the best hires on my team tech.”
“It makes event management so much easier, especially when clients can interact directly with the calendar.”
“It’s an amazing tool that streamlines everything, from event scheduling to client engagement.”
Zapier | Automation Tool That Takes Care of the Work You Don’t Have to Do… And It Does It While You Sleep.
The Automation Tool That Takes Care of the Work You Don’t Have to Do… And It Does It While You Sleep.
Supports: Tech • Infrastructure • Growth • Harmony
▶️ What It Does for Me
Zapier automates the connections between my tools, so I don’t have to manually sync data or repeat tasks. It keeps my systems running smoothly without me needing to intervene.
Here’s what it changed for me:
- Automates sales data from Kajabi into Google Sheets and Notion
- Syncs client information across tools without lifting a finger
- Automates onboarding and offboarding processes based on purchases
- Keeps my workflows running even when I’m not actively working
Zapier didn’t just save me time—it removed bottlenecks, allowing me to focus on growing and scaling.
💡 Why I Chose Zapier
- I needed a solution that would connect all the tools I use without extra tech headaches
- It works with all the tools in my tech stack, from Kajabi to Notion to Google Sheets
- The user-friendly interface means I can set it up without relying on tech experts
- It saves me time, improves efficiency, and ensures my processes are connected and seamless
🧠 How I Use It
- Daily automation of client data from Kajabi to Google Sheets and Notion
- Automates email marketing processes and triggers follow-ups based on customer actions
- Keeps my databases updated automatically without manual entry
- Syncs tasks and processes between tools so everything is streamlined
Zapier is the behind-the-scenes worker that keeps everything running, so I can focus on building and growing my business.
🧭 Where It Fits in the FLIGHT Plan
Zapier supports:
- Tech – connects my tools and automates tasks seamlessly
- Infrastructure – streamlines workflows, syncing data and automating processes
- Growth – scales my operations by removing manual tasks
- Harmony – reduces friction and frees up my time for higher-priority work
🎁 What You Get When You Use My Link
This is a tool that takes all the manual work off your plate. It’s like having an automation assistant that runs in the background, 24/7.
No affiliate link—just a solid recommendation.
🛬 Real Talk
“I no longer waste time on data entry—Zapier does it all for me.”
“It’s the backbone of my automated business.”
“I can scale my business without constantly adding more work.”
Zoom | My Go-To for Seamless Virtual Meetings + Collaboration
My Go-To for Seamless Virtual Meetings + Collaboration
Supports: Tech • Growth • Harmony • Infrastructure
▶️ What It Does for Me
Zoom is the platform I rely on for:
- Client calls and check-ins
- PBK member meetings and group discussions
- Teaching sessions (using my iPad for live drawing and screen sharing)
- Recording calls for easy reference and follow-up
It’s the virtual meeting hub that keeps my business and communication flowing.
💡 Why I Chose Zoom
- It works reliably and continues to improve
- Dependable for all types of calls—personal, professional, and educational
- Easy to use, no tech headaches
- I teach directly from my iPad, and screen sharing is seamless
🧠 How I Use It
- Daily client calls and coaching sessions
- Member meetings for PBK
- Interactive teaching and drawing via iPad
- Recording for content and future reference
- Screen sharing to present materials and collaborate on-the-spot
🧭 Where It Fits in the FLIGHT Plan
Zoom supports:
- Tech – seamless video communication
- Growth – scalability for client and group calls
- Harmony – easy coordination for all meetings
- Infrastructure – builds the foundation for teaching and collaboration
🎁 What You Get When You Use My Link
No affiliate link—just a tool I genuinely recommend.
Zoom is the platform you’ll love for everything from quick calls to full-on teaching sessions.
👉 Try Zoom
🛬 Real Talk
“It works. It’s reliable. It’s my go-to for all virtual meetings.”
“I can teach, collaborate, and connect—seamlessly.”
“No tech headaches, just smooth meetings every time.”
